Post statuses
| Status | Public | Notes |
|---|---|---|
| Draft | no | Work in progress. Visible only in the admin panel and through preview. |
| Pending Review | no | Submitted for approval. The Posts page shows a Pending Review button with the number waiting. |
| Published | yes | Live, subject to the publish date and site assignment. |
What authors can do
Users with the Author role get a reduced blog admin:
- The Posts list shows only their own posts.
- They can create, edit, view and preview their own posts. Opening someone else's post returns "You may only manage your own posts."
- They cannot delete posts and cannot open Categories, Comments or Settings.
- They cannot publish. If an author saves a post with the status Published, the module stores it as Pending Review instead, shows the message "Your post has been submitted for review" (or "Status changed to Pending Review" when editing), and emails the moderation recipients.
Editors, Site Administrators and Global Administrators can set any status on any post.
Reviewing pending posts
- On Admin > Blog > Posts, click Pending Review (or filter the list by Pending).
- Open the post with Edit and read it, or click Preview to see it in the site layout.
- Change Status to Published (optionally set Publish at) and click Save Post.
To send a post back to its author, set it to Draft. There is no comment or rejection message; use email or another channel.
Previewing posts
Any post, whatever its status, can be viewed in the public layout at /s/{site-slug}/blog/post/{slug}/preview.
- The Preview button is shown in the post list, on the edit page and on the admin detail page for posts that are not published. It opens in a new tab and uses the first site the post is assigned to, or the first site in the installation.
- You must be logged in; anonymous visitors get a 403 response. Authors can only preview their own posts.
- A yellow banner reads "Preview. This post is not yet published and is only visible to logged-in users" and shows the current status.
- The preview omits comments, the comment form and the "More posts by" section.
Notifications
When an author submits a post for review, an email is sent to each user selected under Moderation notification recipients in Configuration. The email names the author and the post title. Emails are queued as background jobs; nothing is sent if no recipients are selected.
Author profiles
Each post page shows an About the author box with the author's display name. To add a photo and a biography:
- Go to Admin > Users, open the author and click Edit.
- Open the User settings tab and find the Blog Profile group.
- Choose a Profile image with the asset picker and write a Bio in the rich-text editor.
- Save the user.
The image and bio appear in the sidebar of every post by that user. Below the post content, a More posts by {name} section lists up to three other published posts by the same author on the current site. The author's name also links to their archive at /s/{site-slug}/blog/author/{user-id}.
The author of a post is the user who created it. It cannot be changed from the admin form.